3 steps on how to write a resignation letter

Careers Avenue blog about 3 steps on how to write a resignation letter. Take the pressure off yourself and use our 3 steps on how to write a resignation letter.


You need to resign from your job however resigning from your current role may seem daunting. Keep it simple and follow our 3 steps on how to write a resignation letter with examples.

For whatever reason you are resigning you will want to leave the company on good terms as you may need a reference from them in the future.

Whether you have found a new job or leaving as you cannot stand the company or people you work with, keep your integrity and professionalism intact.

Some companies do not require a resignation letter however most do, type one up anyway it will take 10 minutes and will give you piece of mind, you leave on official terms and not just hear say.

Here are 3 steps on how to write a resignation letter with examples.

1. Facts

Keep it simple and state the facts that you are resigning and handing in your notice period and your planned exit date. Do not over think what to write, here is an example.

Dear xxxxx,

Please accept this letter as formal resignation from my role as (state your job title). As per my employment contract, I am providing (state notice period) notice and my last date of employment will be (state date based on your notice period)

If you are unsure of your notice period or what your official last date of employment would be then use the example below.

Dear xxxxx,

Please accept this letter as formal resignation from my role as (state your job title). I look forward to learning my last official day working for (state name of company).

2. Thank you

Next part of your letter should include a thank you. At the end of the day no matter what reason you are leaving they have employed and paid you so thank them. Feel free to include skills and qualifications they have provided. Remember, you will need them to provide a reference at some stage in your career so thanking them goes a long way.

I want to thank you for the opportunity to work for (state company) for the past (amount of time you have been in the role). I have enjoyed working here and have learned (list skills) which I will take with me throughout my career.

Are you about to resign? Use these 3 steps on how to write a resignation letter. Keep it  simple and sweet and you will not look back on your resignation.

3. End Well

Before you finish your letter let them know you will complete your duties, document what is needed and train your replacement before your final date of employment. Offer to be available to answer any questions they may have about your role after you have left the company. The ending will show you are still committed to the company until the very last day and you care by wishing them all the best.

I will endeavour to complete all my duties before my last day and will leave thorough instructions for my replacement. I am happy to train my replacement whilst I am still at the company and available to answer any questions once I have left.

I wish the company all the best and hope to stay in touch in the future.


Keep your resignation letter short and sweet!

The 3 steps on how to write a resignation letter are easy to follow and feel free to use the examples in your document.

Best of luck resigning!

Author: Kaan Azmi

I have worked in the recruitment industry for over 20 years and have placed thousands of candidates in to their dream careers. I have always enjoyed passing my knowledge onto candidates to progress their careers. I provide information around CV and Coversheet writing, job search tips, interview techniques, salary negotiation, resignation letters, entrepreneurship, networking, first time jobber, graduate assessments, recruiter relationships, linkedin strategy, hiring, leadership & management, career fit, career change, career development, career goals, income & money. There are testimonials on the website and on my LinkedIn profile, please go and see the impact I have made on people's careers. My background has seen me start as a Resourcer which is where I learnt how to find candidates on job sites so I have a keen eye for a keyword in a CV. I then went onto become a Recruitment Consultant where I would engage with clients to understand their needs and deliver passive talent pools. I ended up managing teams of up to 30 individuals ensuring they achieved personal and company targets. I engage regularly on social media channels answering career based questions, feel free to look me up and connect! I am a family man, husband to Beks and father to my 3 boys. Well, 4 boys if you include Picasso our dog! Since I was a boy I have supported Liverpool FC, some would say I was a glory supporter however I started supporting them when they were not winning trophies and stuck with them through dark times. On wards and upwards and Liverpool FC are now achieving trophies on a regular basis. My aim is to help individual's with any aspect of their career, so please get in touch for more information on careers.

Leave a Reply

Please log in using one of these methods to post your comment:

WordPress.com Logo

You are commenting using your WordPress.com account. Log Out /  Change )

Google photo

You are commenting using your Google account. Log Out /  Change )

Twitter picture

You are commenting using your Twitter account. Log Out /  Change )

Facebook photo

You are commenting using your Facebook account. Log Out /  Change )

Connecting to %s

This site uses Akismet to reduce spam. Learn how your comment data is processed.